How Better Lock Management Decreases The Risk Of Employee Theft

This week we have a special treat; a guest post from Ralph Goodman, the lead writer over at United Locksmith’s Lock Blog. Ralph was kind enough to contribute this article on lock management to the OpticalLock Blog’s growing collection of articles on locks, physical security, cargo, warehouse security and supply chain management. Please enjoy the article below and feel free to check out more articles by Ralph over at the Lock Blog.


Lock Management Can Help Prevent Employee Theft

Security is an important asset that every company should take advantage of. Utilizing proper security measures will help business continue to run smoothly, and it will help you navigate any bumps that might creep up along the way. Security threats can crop up in many different forms, and any legitimate business should have measures in place that will help them thwart said threats. At times, threats can manifest outside of a company or business, but there are also times where the threat comes from within. Internal threats usually center around your employees, and one of the most common ways this manifests itself is through employee theft.

In order to combat employee theft, companies can take advantage of several different protocols. However, none of these measures are as effective as practicing better lock management. If a company is able to practice better lock management, it means that they will be able to keep better track of their keys, authorized users, and the actions of their employees as well. Many companies underestimate the importance of lock management, but it is the one tool in your arsenal that you should never overlook. Let’s take a deeper look into how better lock management can help you reduce the risk of employee theft.

Authorized Users

Practicing better lock management will give companies the ability to designate authorized users and key holders. This action will help restrict the number of people that have access to certain areas within the company. In doing so, companies automatically reduce the number of people that come into contact with important and valuable data, merchandise, equipment, etc. Implementing authorized users can be done in several different ways. The simplest method is to make use of high-security locks in specific areas and restrict the number of people who have keys to these locks.

For companies that have higher security budgets, access control systems and biometric identification systems are a worthy investment. These measures will make it much easier to reduce the number of people who have access to things, and it will also make it easier to track someone down if anything goes wrong. Furthermore, access control systems that allow you to institute authorized users also give you the option of granting different levels of authorization. This means that you will be able to customize your restrictions, and keep important information and data safe from theft.

Enhanced Key Tracking

Any company that implements better lock management also has a much better chance of accurately keeping track of keys. The process of key tracking allows companies to have a much better view of who has access to specific keys and the areas these keys give them access to. As stated above, designating authorized users is a big part of better lock management, but this goes hand in hand with enhanced key tracking.

The ability to accurately track keys will help any business know when their key control has been compromised and it will also help them trace any unauthorized access much quicker than ever before. In more complex systems, key tracking helps companies log information about the actions of their employees. This will help companies highlight any red flags in employee behavior, and it also aids in reducing the likelihood of theft.

Accurate Record Keeping

In addition to the points mentioned above, proper lock management helps decrease the risk of theft by enhancing the accuracy of the company’s records. For companies that effectively use lock management protocols, it becomes much easier to keep track of all pertinent security data. For instance, companies will now have a streamlined method of knowing who is authorized to access specific sectors, as well as, who has access to specific keys.

Companies will now be able to have better insight into the ways in which their employees access information and different parts of the company. For instance, if there is a sudden uptake in the number of times an employee visits the warehouse, it might indicate that something is amiss. Record keeping goes hand in hand with better lock management, and it works exceedingly well to reduce the risk of employee theft.

Lock Maintenance

Lock management does not only encompass the things described above. It also means that companies have to pay attention to their locks and how they function. This includes making sure that all locking mechanisms are in working order and fit to stand up against any bypass methods. Lock maintenance is a vital part of lock management, and it is in place to make sure that locks continue to function the way they were indented to.

Companies should strive to have regular security audits so that they can troubleshoot their security measures, and figure out which additions and modifications need to be made. Practicing proper maintenance is an important part of lock management, and it will go a long way to help reduce the possibility of employee theft. In addition to this, companies should make sure that they are following a stringent schedule, which outlines when they should have security audits and when security measures need to be upgraded. These upgrades could range from new lock installation to replacing old locks with high-security locks.


Many companies make the mistake of neglecting security measures and protocols because they think nothing bad can ever happen to them. For some, they merely misplace their trust in their employees. And this action coupled with lax security normally leads to employee theft. It is important for businesses to be vigilant, and one of the best ways to remain so is to practice better lock management across the board.

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